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Recreation Director responds to request of recreation expenditures
posted November 26, 2008
In response to your request for a summary of the budgeted expenditures
for the Recreation program, I appreciate the opportunity to explain
several items to you and your readers.
The budgeted revenues for the recreation
program include $211,155 of
projected tax revenues from the Recreation millage and $1,500 of
interest income. These funds are available for use in all aspects
of the recreation program but are used primarily to cover the
administrative costs associated with the Recreation program, including
but not limited to salary and benefits, equipment, insurance on all
sports, park maintenance for Bettis Park, facilities cost sharing
on the city parks used by the Recreation program, automotive costs,
utilities, the appropriations for the recreation projects within the
Council districts, and background checks on all coaches.
Also included in the recreation budget revenues are registration fees,
gate proceeds, concessions, and sponsorships. These items total
$75,000. These funds are collected in order to help cover the
majority of the costs related to the specific sports such as recreation
supplies (equipment) needed for each sport, uniforms, and maintenance
and service contracts (cost of game officials and event
security). Please note that concessions are only operated by
Edgefield County at the basketball events. All other sports have
outside parties operating the concessions.
All of the sports include budgeted expenditures for recreation supplies
and uniforms based on the number of projected players participating in
each activity. Please note that actual expenditures reflect the
actual number of players rather than the budgeted amount.
Therefore, if fewer players sign up than anticipated, there is less
revenue than budgeted and consequently fewer dollars available to
spend. Typically, the sports break even.
The $5,000 budgeted as escrow brought forward was escrowed in the
previous year’s budget in order to help fund the machines and equipment
line item in the football budget. These funds will be used along
with $5,000 of current year revenues to refurbish the football
equipment at the end of the football season.
In response to your concerns for the football budget, please note the
following: The $7,750 budgeted for Maintenance and Service
Contracts was accounted for under the items in the actual expenditures
list labeled referee costs and event security. The $5,000
budgeted for recreation supplies was listed on the expenditures list
labeled recreation supplies. Therefore, both of these budgeted
items have been spent and were reflected in the financial report given
at the Football meeting.
All of the uniforms, trophies, and supplies have been purchased and
included in the financial statement given in the meeting. The
only anticipated expenditures left are the costs associated with
refurbishing the football equipment at season end. Part of this
$10,000 was escrowed from the previous year’s budget in order to help
fund the equipment refurbishing. This expenditure was budgeted at
$10,000 under the line item “Machines and Equipment” for the football
budget. We will not know the actual cost until the refurbishing
Thank you for the opportunity to clarify these matters and please let
me know if you have any further questions.
Edgefield County Recreation Director
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