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Recreation Director responds to request of recreation expenditures

web posted November 26, 2008
Dear Editor,
In response to your request for a summary of the budgeted expenditures for the Recreation program, I appreciate the opportunity to explain several items to you and your readers. 

The budgeted revenues for the recreation program include $211,155 of projected tax revenues from the Recreation millage and $1,500 of interest income.  These funds are available for use in all aspects of the recreation program but are used primarily to cover the administrative costs associated with the Recreation program, including but not limited to salary and benefits, equipment, insurance on all sports,  park maintenance for Bettis Park, facilities cost sharing on the city parks used by the Recreation program, automotive costs, utilities, the appropriations for the recreation projects within the Council districts, and background checks on all coaches.

Also included in the recreation budget revenues are registration fees, gate proceeds, concessions, and sponsorships.  These items total $75,000.  These funds are collected in order to help cover the majority of the costs related to the specific sports such as recreation supplies (equipment) needed for each sport, uniforms, and maintenance and service contracts (cost of game officials and event security).  Please note that concessions are only operated by Edgefield County at the basketball events.  All other sports have outside parties operating the concessions. 

All of the sports include budgeted expenditures for recreation supplies and uniforms based on the number of projected players participating in each activity.  Please note that actual expenditures reflect the actual number of players rather than the budgeted amount.  Therefore, if fewer players sign up than anticipated, there is less revenue than budgeted and consequently fewer dollars available to spend.  Typically, the sports break even.

The $5,000 budgeted as escrow brought forward was escrowed in the previous year’s budget in order to help fund the machines and equipment line item in the football budget.  These funds will be used along with $5,000 of current year revenues to refurbish the football equipment at the end of the football season.

In response to your concerns for the football budget, please note the following:  The $7,750 budgeted for Maintenance and Service Contracts was accounted for under the items in the actual expenditures list labeled referee costs and event security.  The $5,000 budgeted for recreation supplies was listed on the expenditures list labeled recreation supplies.  Therefore, both of these budgeted items have been spent and were reflected in the financial report given at the Football meeting.

All of the uniforms, trophies, and supplies have been purchased and included in the financial statement given in the meeting.  The only anticipated expenditures left are the costs associated with refurbishing the football equipment at season end.  Part of this $10,000 was escrowed from the previous year’s budget in order to help fund the equipment refurbishing.  This expenditure was budgeted at $10,000 under the line item “Machines and Equipment” for the football budget.  We will not know the actual cost until the refurbishing is completed.

Thank you for the opportunity to clarify these matters and please let me know if you have any further questions.

Nick Wates
Edgefield County Recreation Director

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